Accommodation

THE ONLINE ACCOMMODATION BOOKING IS CLOSED AS OF 31 AUGUST 2012

Please contact the Conference Department with any questions or request.

 

CZECH-IN is appointed as an official housing agent for this Conference.

Hotel rooms at special Conference rates are held in Strasbourg: mostly in the city centre, about 10 minutes by tram from the venue (Strasbourg Convention Centre).

List of hotels

Hotel * Location Rate single
(EUR)
Rate double
(EUR)
Sofitel 4 city centre NOT AVAILABLE
Hilton 4 next to the venue NOT AVAILABLE
Europe 3 city centre NOT AVAILABLE
Résidence J.S. Bach 4 EU Parliament area, 20 min walk 141,5 153
Le Grand Hotel 3 city centre UPON REQUEST (140/141 EUR)
Mercure Gare Centrale 3 city centre NOT AVAILABLE
Novotel Centre Halles 3 city centre NOT AVAILABLE
Maison Rouge 3 city centre NOT AVAILABLE
Adagio Strasbourg Place Kleber 3 city centre UPON REQUEST (+121,5/+133)
Mercure Quartier St Jean 3 city centre / near train station UPON REQUEST (112,05/113,55)
Ibis Strasbourg Centre Ponts Couverts     2 city centre old part UPON REQUEST (++88/113/++88/113)
ETC hotel 2 city centre 81,1 98,2

Rates are quoted in EUR per room/per night including breakfast, VAT and city tax. Governmental tax may vary and rates may change accordingly.
+ Adagio: rate includes 1 cleaning per stay; additional cleaning at EUR 10 to be requested upon arrival.
++ Ibis hotel: please note different rate on weekend 14, 15, 16 September and on weekday 17 September

See the Map of hotels.

Accommodation deadline

Rooms will be allocated on a first come, first served basis.

Reservations are recommended by 12 July 2012. After this deadline requests will be accepted, however choice may be limited and availability of rooms cannot be guaranteed.

CZECH-IN holds the right to book your 2nd choice hotel if your preferred one is fully booked.

Reservation

To make a reservation please use our Online Accommodation Booking system or use the PDF Accommodation Booking Form to be faxed to +420 261 174 307 or mailed to hotels2012@edtnaerca.org. Reservations per phone cannot be processed.

Full prepayment is required to guarantee your booking.

Hotel will require a credit card upon arrival to guarantee the extras/incidental charges or possible extension of stay.

Cancellation/change of reservation

Cancellations/changes must be notified in writing (email or fax) to CZECH-IN. Cancellations/changes made by phone cannot be accepted.

Please do not contact the hotels directly as reservations are held as blocks by CZECH-IN.

In case of later arrival other than reserved please inform CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the following cancellation conditions.

For hotel reservations cancelled:

Until 12 July 2012 full deposit will be refunded less EUR 20,-
After 12 July 2012 cancellation fee equalling 1 night stay will be charged 
(1 night is non-refundable, rest of nights prepaid will be refunded)
After 12 August 2012        all nights as reserved will be charged and no refund will be made
In case of no-show or later arrival 
or earlier departure other than reserved         
all nights as reserved will be charged and no refund will be made
Reimbursement if applicable will be processed after the Conference

Payment conditions

Full prepayment is required to confirm your reservation and it can be made by a credit card, bank transfer or check payable to the account of CZECH-IN.

Bank transfer and check will be accepted until 12 August 2012 only. Please forward a copy of the transfer stating the participant’s name in order to identify your payment. Full payment free of any bank charges must be received by CZECH-IN.

All extras or additional nights must be settled directly with the hotel upon departure.

CZECH-IN banking details (for the bank transfer):

Beneficiary/Account name          CZECH/IN s.r.o.
Bank KOMERČNÍ BANKA a. s., Bank Address: Na Příkopě 33, 114 07 Prague 1, Czech Republic
IBAN CZ5901000000510903490207
BIC Code KOMBCZPPXXX

Check-in/check-out

Rooms will be available after 14hrs on the day of arrival and must be vacated before 12 noon on the day of departure. In the event that the guest fails to comply with the arrival/departure times, the hotel may charge the guest’s credit card for any additional day or night accommodation incurred.

Early check-in or late check-out can be requested, however cannot be guaranteed; the room is subject to the room availability on the day of arrival/departure. Additional day or full rate may be charged by the hotel.

Confirmation of reservation

After completing the Online Accommodation Booking, delegate will receive a system notification that reservation request was submitted (please note this is not a confirmation of the room).

Confirmation of hotel reservation will be issued and sent by email by CZECH-IN only after the full payment is received.

Hotel confirmation should be presented to the hotel reception upon check-in. Please check on your reservation with CZECH-IN anytime on hotels2012@edtnaerca.org.

Group hotel reservations

For group reservations (5 rooms and more) please kindly contact CZECH-IN with a separate request at hotels2012@edtnaerca.org or call +420 261 174 305.

Different payment and cancellation conditions will apply.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Conference be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the nonappearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

 

   
 
Conference Department: CZECH-IN s.r.o., 5. kvetna 65, 140 21 Prague 4, CZE | tel.: +420 261 174 301 | fax: +420 261 174 307 | conference2012@edtnaerca.org
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